Privacy Policy
Last updated: 26 October 2026
This policy explains what SAAR People (the website and the mobile app, together "the service") collects about you, why, who can see it, and what you can ask us to do. SAAR People is provided by SAAR Solutions ("we", "us").
1. Who is responsible for your data
SAAR People is an HR and payroll service used by companies. Your employer (the company that created your account) decides what HR information is kept about you and is the data fiduciary for it. We run the service on your employer's behalf and keep that information safe. For questions about your own HR record (salary, leave, attendance), ask your HR team first.
2. What we collect
| What | Why |
|---|---|
| Name, mobile number, email address, employee code, designation, department, joining date | To create your account, sign you in and show you the right screens. |
| Attendance: punch in and out times, shift, leave, short leave, regularisation requests, overtime | To record attendance, approve requests and calculate pay. |
| Salary, payslips, tax and statutory details (PF, ESI), bank details, documents and letters your employer uploads | To run payroll and give you your payslips and letters. |
| Location, only when your employer has switched geo-fencing on: the place of your punch, and while the app is in use for work, a periodic position so your manager can see the team's location | To confirm that a punch was made at a work site and to show your manager where the team is during working time. |
| A photo at the moment of a punch, only if your employer has switched that on | To confirm that the person punching is you. |
| Device information: a push-notification token, phone model and app version | To send you notifications (approvals, decisions, reminders) and to fix problems. |
| Sign-in and security records: sign-in times, IP address, browser | To keep accounts secure and investigate misuse. |
| Messages you send through the service, such as a question to HR | To deliver them to the right person. |
We do not collect your contacts, your photos or files outside the service, or your location when the app is closed and no work function needs it.
3. Location in detail
Location is used only if your employer turns geo-fencing on. The app asks for your permission first and you can withdraw it in your phone settings at any time. If you withdraw it, punches that need a location will be refused or flagged, and your employer decides what happens next. We use location for attendance and team location during working time. We do not sell it and we do not use it for advertising.
4. How we use your information
- To provide the service: sign-in, attendance, leave, payroll, documents and notifications.
- To let your employer meet its legal duties, such as wage, tax and provident-fund records.
- To keep the service secure, prevent fraud and fix faults.
- To contact you about your account or about changes to the service.
We do not sell your personal information and we do not show advertising.
5. Who can see it
- Your employer: the people at your company whom it has given access (for example HR, your reporting manager, payroll). What each person sees depends on the role they have been given.
- Service providers that help us run the service, such as hosting, email, SMS and WhatsApp delivery, and push notifications (Google Firebase Cloud Messaging). They may handle your data only to provide that service to us.
- Authorities, when the law requires it or a valid legal order is received.
We do not share your information with anyone else without a lawful reason.
6. How long we keep it
We keep your information for as long as your employer's account is active and for the period the law or your employer requires afterwards (payroll and statutory records are commonly kept for several years). When it is no longer needed, it is deleted or made anonymous. Technical sign-in and security records are kept for a shorter period.
7. Security
Traffic to the service is encrypted (HTTPS). Passwords are stored in hashed form, never in plain text. Access to your record is limited by role, and private files such as payslips are served only to the people allowed to see them. No system is perfectly secure, and if a breach affecting your data occurs we will tell your employer and, where the law requires, you and the authorities.
8. Your choices and rights
Under the law that applies to you, including the Digital Personal Data Protection Act, 2023 of India, you can ask to:
- see what personal data we hold about you;
- correct data that is wrong or incomplete;
- have data erased, where it is no longer needed and the law does not require us or your employer to keep it;
- withdraw a permission you gave, such as location or notifications;
- complain if you think your data has been mishandled.
Most corrections (name, bank details, documents) are made by your HR team. For anything else, write to contact@saarsolutions.com and we will reply within a reasonable time, and in any case within the period the law sets.
9. Children
The service is for working adults. It is not meant for anyone under 18 and we do not knowingly collect their data.
10. Changes to this policy
If we change this policy in a way that matters, we will update the date at the top and, for significant changes, tell you in the app or by email. The latest version is always at this address.
11. Contact
SAAR Solutions
Email: contact@saarsolutions.com
Website: https://hrms.saarsolutions.com